Acing Job Interviews

As a Human Resources professional, I have been a part of many interviews over the years. There are times when I’d interview someone so impressive I’d feel such warmth and confidence in the recognition that our country has such good talent and couldn’t wait to have that person as part of our working team. And then there are other times when I have to fight to keep a straight face at some of the answers people give. Many times, when I go through a “bad” interview, I tell myself that universities across the country need to start having an interactive course or session for graduating seniors that teaches interviewing skills.

I am happy for this opportunity to share a few tips on how to ace an interview. Keep in mind that every interview is different and every organization has a different culture and interviewing style. Some
organizations may interview in groups while others have a series of interviews you go through with different staff persons. Additionally, some organizations may hold their interview process in stages – the pre-screening interviews, first interviews and final interviews. Some organizations are very formal with their interview process and others may be slightly informal and laid back. However, when in doubt, the following tips should be a good starting point to prepare for and hopefully deliver a good interview.

” Job business hard” as we say in Liberia, so once you are in front of potential employers, it is important not to ruin your chances with a few ill-chosen remarks or unbecoming attitude. This is your moment to shine.

Your resume (or CV) has caught the eyes of the recruiter and thus the interview is your opportunity to”sell” yourself. Let the interviewer or interview panel know what skills and experiences you bring to the table. An interview is your opportunity to make a good pitch on why you, out of the many applicants that have applied, should be selected for the job.

There are so many I could talk about, but due to space constraints, I will only mention a few:

1. First Impression: It is often said that there’s never a second chance to make a first impression. This rings true for interviews. many time, the first impression of a candidate an influence the interview – positively or negatively. Dress appropriately and professionally. A general rule of thumb is a business suit. Be ready to greet the interview/s with a firm handshake, winning attitude and a smile.

2. Prepare for the Interview: Before the interview, try to read online and find potential questions that may be asked and practice answering them. This may even mean standing in front of a mirror and having a friend to ask you the questions.

2. “Tell us about yourself”. Most interviews would almost always start with the statement “Tell us about yourself and why you decided to apply for this job”. For Lord’s sake, please don’t start by telling the interviewers you are ” Brenda Moore, born into union of Barak Obama and Michelle Obama in
Pleebo Maryland County and the union was blessed with nine children..”. Honestly nine out of ten interviewers aren’t interested in knowing what village you grew up in and your family pedigree. So please stick to summarizing your resume, highlighting your experiences as it relates to the job you have applied for. Develop your 1-2 minutes “elevator speech” about who you are as an applicant. Specifically mention your name, residence, your education level (bachelors /masters in….). Keep it short, simple and focused on you as a job candidate and not your biography.

3. Know the organization. Research the organization you have applied to and know what business they are engaged in. It shows total lack of disinterest in the organization when you are asked by interviewers “what do you know about our organization” and you have not the faintest clue. Get online and Google the organization and at least have the most basic information on what they do.

4. Avoid reading from your resume- unless it’s to confirm dates you aren’t quite sure of. I found it so unnerving recently when an applicant had to refer to his resume each time a question was asked. It was almost as if he wasn’t sure what he had written and wanted to make sure he got his stories right. This included even when asked what are his strengths and weaknesses.

5. Don’t talk ‘tribe’. I see this so many times. An applicant enters the room and is introduced to the panelists and as soon as he/she hears a name that is associated with a particular tribe, he/she will quickly say “Doe, Doe? Is it Sinoe Kru Doe or Krahn Doe?” This is potentially dangerous as yes, while there is a possibility that this may help you click with a panelist who may share the same tribe as you do, this may also give the wrong impression. An interviewer could be put off by it who may want to avoid tribal “clique” in the organization and see it you “sucking up” or may not like people referring to tribal relations in the workplace.

6. Don’t drop names. Again whilst this may help you in some instances, it is very risky. You may mention the name of someone who may have had a falling out with one of the panelists awhile back and while this may have absolutely no bearing on your performance during the interview, it may just rub that person the wrong way. So even if you are related to Bill Gates, please, keep that information to yourself, especially in the country we find ourselves.

This is why you get to list your references instead.

7. Know Your Weaknesses. I had to fight to keep a straight face during an interview for a managerial position when I asked an applicant what were his weaknesses. The gentleman looked me dead in the eye and said “I hate waking up early in the morning to come to work. It’s a challenge for me as I am used to running my own business and showing up to the office when I like. If this job will require being to work at 8:00, I could try, but it will be a challenge.” While his answer may have been very honest, he was too honest.

We don’t want to hear your worst shortcomings, only to see how you are able to turn a bad trait into a positive. The weakness question is an opportunity for you to highlight an area you are limited in for professional growth – would be time management, a working style or a technical skill.

8. Don’t chew gum. I recently had an applicant who came into the interview room chewing and smacking her way into the seat offered her and continued chewing the gum throughout most of the interview. At one point, another panelist had to ask her to please remove the gum from her mouth as it was
making her answers come out garbled. Need I say more?

9. Don’t talk about political affiliation. I don’t care if you know someone on the panel to be a well-known partisan of a particular political party; please don’t start discussing what a loyalist you are to that political
party. In this day and age of constant switching of players in the political game, you never know the person’s current political allegiance. Besides, how does this tie in with your ability to do the job you have applied for?

10. Smile. A smile shows your confidence and even helps you to relax even if you are nervous.

11. Don’t ask about salary unless you are asked about your salary expectations. In Liberia, we say “don’t be Abu-kitty”, meaning, don’t rush.

You will still get asked about your salary expectations during an interview. Also, many job postings may include a salary range. This should be an excellent guide to what the minimum and maximum salary levels are.

12. Be audible. Why would you come this far with this opportunity to blow the interviewers minds and you decide to speak so low that others have to strain to hear you?

As I mentioned earlier, it would be a good thing if the universities could develop a program or career advising opportunities each semester for human resource professionals to provide tips to graduating seniors. The program objectives could include preparing seniors for interviews, resume and cover
letter writing, learning how to conduct themselves, and developing their knowledge of typical questions and expectations. Many people often wonder why they didn’t get a job they have interviewed for when they are so sure they aced the interview. I would not be so surprised that one or two of the
tips mentioned above are sometimes the cause of them not nailing that job.

Sometimes you may know the subject matter you are being asked about, but articulating that can be a problem. Try to show enthusiasm and passion  regarding the job for which you are being interviewed and remember to be on time. Hopefully these few tips will help you prepare for your next interview or have brought you some awareness if you have unknowingly done any of the above mentioned above to avoid.

Good luck!

 

http://www.frontpageafricaonline.com/op-ed-editorial/commentary/4334-labor-issues-how-to-ace-job-interviews-first-impression-preparations-key.html

Approval Of The Decent Work Bill- A Must For The Legislature

The Labor Law of the Republic of Liberia was enacted in the 1950s and was ideal for the circumstances at the time; however, since then, there has been no official revision of the entire labor code to reflect current day realities. A need for this brought about the creation of the Decent work Bill Act that was sent to the 52nd Legislature.

We went to the polls in 2011 to elect people we felt would articulate and represent our interests and the interests of their constituents, however we continue to be disappointed with the lack of concern or interest of our lawmakers in addressing core issues that would affect the very people they claim to represent and whose interests they claim are paramount.

Although there are several other bills currently before the House for approval, my interest is piqued at the delay once again over the approval of the Decent Work Bill Act that stands to address labor related issues for all Liberians.

When this new body of legislatures took office, it was with bated breath we all looked towards them to speedily pass this bill which was presented to the 52nd legislature in 2009. I was dismayed once again when I saw the headlines around Monrovia this week that the bill had again been put on the back burner of our esteemed lawmakers. Why?

This prolonged bickering of our lawmakers over a Bill that has been put before them for over three years is discouraging. These are the same lawmakers who have passed the Political Parties Sustainability Act after almost no discussion or debate, allocating taxpayers money for their individual political parties.

We continue to see stories in the various newspapers talking about bad labor practices across the country which include wrongful dismissals, flogging of employees, discrimination, abusive attitude, etc. and yet rather than approve a bill which will go a long way in addressing many labor issues affecting employees nationwide, they are more concerned about laws that would only enrich themselves.

I have read the draft bill and can say from what I have read, once approved, the bill will regulate employment relations in Liberia and has a lot of what it takes to provide the necessary protection for workers and employers alike. This bill may be just what Liberia needs at this time to raise the bar of employment relations and human resources practice and seek to make workers and their employers look into the future as they work together in partnership to achieve organizational goals and objectives.

Do our lawmakers even try to take some of these draft bills to their constituents for their view or input? I don’t think so, at least not to my knowledge as the representative for my district (Snowe) has done no such thing.

It is my humble appeal to our lawmakers to please realize the importance of passing this bill and how it will impact the nation as a whole and look at the legacy this may bring to their tenure as legislatures.

Originally published on FrontPageAfrica on September 4, 2012

http://www.frontpageafricaonline.com/op-ed-editorial/feature-articles/4089-labor-issues-approval-of-the-decent-work-bill-a-must-for-the-legislatures.html

Am I My Brother’s Keeper? How Unethical is Nepotism

Our Liberian (and African) culture dictates that we look after our family members. Be it the elderly, youth, impoverished or affluent. We are expected to have the best interests of our relatives at heart and to “look after your own”. While this is a good thing, it can also be to our detriment as employees or the detriment of the organization.

Many in the western societies frown on the hiring of relatives and have even attached a big word to it called “nepotism”. In its simplest meaning, nepotism is the practice of favoring a family member when it comes to employment. This would mean hiring that relative over another applicant even if the relative is not qualified and experienced to perform the required duties and responsibilities

Over the years, I have seen several situations wherein someone originating from a particular ethic group seeks to hire people generally from the same ethnicity. For example, it would be somewhat common for someone hailing from the Southeastern region to show preference for people from the Grebo, Sarpo and Kru tribes, etc. when hiring.

Now the big question is “Is this a bad thing?”I say “not necessarily so”. We all generally prefer to hire people we have things in common with and or feel comfortable with. It’s easier to trust someone originating from your family or tribe as you believe you both have same values, morals and traditions. You find yourself quickly trusting that person and feel more comfortable to say certain things in their presence than you would in front of others. We might also feel more comfortable hiring relatives because we feel they will “have our backs” and “look out for us” in the organization. It is also somewhat expected of you by your family -both spoken and unspoken- that once you are with a particular organization or level in society, you are expected to help your families and hire a few relatives or tribal kinsmen. .

This is not just a Liberian or African thing. Let’s take the US State Department for example. When Diplomats are assigned to a particular country, it is mostly expected that the receiving embassy will find a job for the accompanying spouse (who isn’t a diplomat) and certain jobs within the embassy are strictly reserved for these spouses. This guarantees not only keeping certain information the embassy doesn’t want public contained, but also extra income for that diplomat’s family and the spouses from becoming entirely bored from doing nothing for the duration of the assignment ( often two years). In this situation, we condone this as “acceptable” and “their thing”. Not all bad, right?

This practice however, could be very harmful for the organization especially when hiring those that are unqualified.For our country Liberia that is plagued with corruption, practicing nepotism could be tricky because it is easy to see how public funds could be siphoned into the hands of a few. It is also easy to see why the chief executive officer of a public agency who hires his brother as the comptroller finds it difficult to take drastic action when he has been caught embezzling money or misusing resources.  It is also easy to see how a very lenient leader in the workplace could allow a relative to blatantly break organization’s rules with impunity. It is always easier to chastise others than your flesh and blood. In addition, It is easy to overlook the incompetence of your relative and provide promotion after promotion to him/her over others who are high performers. This could have serious effects on the morale of the workforce.

How easy would it be for you to have your brother jailed for stealing the organization’s money? You may quickly yell “easy!” but it is always easier said than done. How many leaders (public and private) have persecuted their relatives for corruption?

So, since it’s culturally acceptable to be our brother’s keepers, what can we do to while not totally stop nepotism, but minimize the associated risks and down sides of nepotism? Any sort of perceived favoritism of a relative can cause dissatisfaction among employees and tends to lower morale and productivity. Other employees who are actually high performers feel less motivated to work harder in the face of blatant nepotism.

I believe that key to this is limiting situations of conflicts of interest and influence. If a supervisor or someone of authority in an organization decides to hire a relative, it would be key and advisable to make sure not to have direct supervision over this relative. It would also mean limiting situations of influence or decision making when it comes to matters of promotions, pay, benefits, or other related matters where that could disfavor other competent employees.

It will also be good to make use of conflict of interest documents or develop policies that will clearly discuss how to handle situations where relatives work at the same organization and require full disclosure when recruiting. The policies will help serve as a guide hopefully that will help minimize unfair behavior in the workplace.

So rather than focus on trying to totally stopping nepotism in our society- and at the same time whist not embracing it – we should be more focused (I believe) on minimizing nepotism.

In closing, I found this quote from Herman Melville and thought to share:  “All experience teaches that, whenever there is a great national establishment, employing large numbers of officials, the public mu…st be reconciled to support many incompetent men; for such is the favoritism and nepotism always prevailing in the purlieus of these establishments, that some incompetent persons are always admitted, to the exclusion of many of the worthy”

The Importance Of Emergency Contact For All Employees

Picture how you would react  at work one day if an employee were to black out (or faint, as we say in Liberia) and you hadn’t the faintest clue what could be wrong with this employee or who to contact about his or her condition. Imagine running to the Human Resource office to obtain a point of contact information from that person’s file only to be told there is none available.

Or maybe that person is heading home after work (yeah, fighting, elbowing for car on broad street) and collapses. Concerned by standers try to help and would like to contact a relative and decide to search that person’s pocket for any relevant information, but find none. Well, this is often the case for many in Liberia.

Emergency contact information is very important for every organization, yet it is something that is easily overlooked and forgotten by many- both employees and managers. Emergency contact information is basically just names and contact numbers of people you would like to be contacted on your behalf in situations of emergencies when you cannot speak for yourself and any other key relevant information you would like management to know about in situations of an emergency.

It is important to ensure each employee’s personnel file has a form that provides contact information for at least three persons that can be reached in cases of emergencies, direction to your home (since we do not have mailing addresses in Liberia for now), blood type, name of doctor (if you have a specific one) and any allergies or illnesses you wish management to be aware of (like diabetes or high blood pressure, etc.). From experience, it is also advisable that this information be validated every six months to a year since a lot of people tend tochange their numbers quite frequently. Of course, the HR team would be fully aware that the information provided is to be held in the strictest of confidence.

The importance of ensuring each employee’s emergency contact information is up-to-date was reinforced to me about five years back when an employee fainted right just as he was about to get into his car after work one day. We rushed him to a nearby clinic and because he had one of these fancy phones that had a screen lock on it, we weren’t able to access his contacts to call a relative.”

“So, I ran back into the office and opened his personnel file to see if there was information on any family member we could contact. To my outmost dismay, there was none. Well, there was, but it was apparent that the information was useless because he had telephone numbers that we now call “old numbers” in Liberia. Numbers that go like 226-370. Luckily, another employee informed us that he and the guy lived in the same community, and that he would rush home to inform the man’s family of his condition. The ill employee recovered in due time, but for me, that was a rude awakening, a wake-up call.

The HR team could also go a step further by providing each employee with a small card (the size of a regular identification card) that provides basic information that staff could keep in their pockets, wallets or handbags daily. If you are an employee and reading this and not quite sure if you have given an emergency contact to your HR team, please make time this week to ask them and provide one if you haven’t and update, if necessary, if you have.

For managers, please make this a part of your standard orientation program for each new employee and ensure your HR team regularly remind employees to notify them if there are changes to the names they provided, as it would be very unhelpful to have names of people as emergency contacts who are either deceased or who have changed their number, etc.

As a Chinese proverb says, “Better a thousand times careful, than once dead”, so please do what you need to do to be safe, rather than sorry.

Addressing Pregnancy & Maternity Related Issues in the Workplace

Childbearing is an essential part of the cycle of life for women and their families and is vital to every society. With women becoming key players in the corporate and public sectors, good policies and proper enforcement surrounding childbearing and maternity leave are essential, more especially so for a developing nation such as ours.

Over the years, women roles have changed and much like Western countries, African women are now active across both public and corporate sectors (Theresa Lee Sherman, Amelia Ward, Mary Brownell, Ruth Perry, Ellen Johnson Sirleaf, etc.). Yet, despite these significant achievements for women, there’s still some discrimination against working women who are pregnant in Liberia and it is amazing that in this modern day and age how intolerant some people tend to be towards employees who become pregnant on the job. Some women are reportedly even threatened and bullied which brings about job insecurity when the mere thought of becoming pregnant arises. A few months back, someone told me a situation where she was afraid for her job because her boss recently found out she was pregnant and wasn’t keen on keeping her since he would have to pay 3 “free” months for her while “ she did nothing but stay home and sleep”.

While this may seem trivial to some, this is a sad reality for many working women today in Liberia. A short time ago, I had a conversation with a friend who mentioned that he recently discovered that his housekeeper is pregnant and that he intends to pay her off at the end of the month because he doesn’t feel she will be able to comfortably and efficiently do her duties. I immediately said “that’s discrimination, you can’t do that”. He laughed and said “aye, why did I have to mention this in front this HR woman”.

For those who aren’t aware, “Maternity leave” is considered the time a woman is given off from work after she gives birth. However, due to differing medical conditions or because of discomfort or the desire for time to prepare, some women may take theirs a bit earlier. After a woman gives birth, time is needed to recuperate, rest and to bond with the child and provide the much needed breastfeeding infants require. Maternity leave is also important because it provides the time most women need to be able to transition back into the working environment. A lot of us Africans tend to overlook how postpartum depression affects women, but it is something crucial that has been proven time and again. Also, with the high rate of infant mortality in a developing country such as ours, (72 out of every 1,000 according to the mundi index) the need for maternal care in the early months of the child’s life cannot be overly emphasize.

Progress is being made to address maternity leave  and work environment for pregnant women and the current Liberian labor law states  “ a female expecting the birth is a child shall be granted a maternity leave by her employer for a period of three months, which shall commence before and expire after her confinement… employee is entitled to full wages…”

I have seen the draft revised law which is called the “Decent Work Bill” and I was a bit impressed with the new addition for pregnant employees which provides for 14 weeks of paid maternity leave, provided proof of her condition is made available to employer, along with two 30 minutes nursing breaks each day or one sixty minute break (besides lunch breaks) till the child is twelve months old. The new law also makes provision for possible extension of the maternity leave if a medical doctor certifies that there is a complication that prohibits the employee from returning to work after the 14 weeks period. However, the extension will be unpaid. The new law also provides for paternity leave for new fathers, however, paternity will be unpaid.

Its one thing to have a law and it’s quite another story entirely to enforce or educate people against discrimination. In most instances, these are things that are considered the acceptable norm.  Many will be shocked to know that there are some women who are not aware they are entitled to maternity leave and what it means.

There is no arguing or disputing that the workflow may be affected due to a key employee taking 3-4 months of maternity leave, however, with proper planning and coordination, the void could be easily filled by making use of interns, or training someone else who performs similar tasks as the pregnant employee to cover during that period. This could also be an opportunity to cross train other employees in your organization. It is also easy to understand and on some level relate to some employers’ concerns regarding the possible disruption to the flow of work when an employee becomes pregnant because for many women, pregnancy comes with fatigue, low energy levels, monthly days off for pre-natal check-ups, forgetfulness, etc. it is also key for employers to ensure they provide a safe environment for pregnant (all employees in fact) employees and avoid exposure to second hand smoke, harsh chemicals, and any hazardous condition.  I must say though that pregnancy should not be an excuse for abject laziness, poor customer service or incompetency.

For those who are pregnant or planning on becoming pregnant soon or know someone who is and who may not know what the legal statures are regarding maternity leave the Law allows you a period of 3 months of paid absence and you cannot be dismissed because you are pregnant. The law states “if it is proven that a female employee has been dismissed for such a reason, she shall be entitled to compensation for wrongful dismissal, which shall not be less than three months’ salary. “

I am hoping that the Ministry of Labor has a good sensitization program lined up to educate the labor work force, managers, human resource practitioners on some of the new and existing laws that will help curtail, reduce and avoid labor malpractice in the country and try harder to enforce where necessary. It will also be a good thing to be more pro-active on sending out labor inspectors to various institutions for periodic inspections.

http://www.frontpageafricaonline.com/op-ed-editorial/feature-articles/4582-addressing-pregnancy-a-maternity-related-issues-in-the-workplace.html

Respecting Time and Stopping Liberian Main Time (LMT)

This past Saturday, a friend of mine was getting married and while I didn’t attend, I kept calling to follow the progress of the event. The wedding ceremony was scheduled to start at 12 noon and by 2:00 pm I called to find out if the reception was about to start. I was told ‘the ceremony hasn’t even started yet, we still waiting for the groomsmen to arrive”.

Respect for time continues to be an uphill challenge for many of our workforce and society as a whole. We all have heard the saying, “Liberian Man Time- LMT” and sometimes laugh about it when it’s not to our disadvantage. Often you will set a meeting for 2:00pm and people casually stroll in at 2:30 pm. The meeting doesn’t get to start till 3:00 pm. This doesn’t just happen in work settings, it happens across all sectors – from social events to medical appointments.

We all complain about it daily when we are on the receiving end of the “Liberian Main Time”, but are quick to excuse our own behavior when we are at fault by saying “ Liberian man don’t know time”. Go to the banks and the sign on the doors says “Banking Hours 8:30-3:00”. You get there at 8:25 and have to wait outside (in the rain) till sometimes close to 8:50 before the doors are opened and even then, the employees inside tell you “You have to wait, we are still setting up”.

This can be very frustrating as you may have allocated only a short time to do a quick transaction before going to your office (that starts at 9:00) and this causes a ripple effect. From an HR standpoint, tardiness and respecting time applies not only to arriving late to work, but also leaving early, taking extended lunch breaks (in Liberia we call it Lebanese lunch), properly utilizing time at work by accomplishing tasks set out to performed in a specified timely manner, etc. I think the only time employees are ever time conscious is on pay day when we have to go to the salary disbursement center or bank.

Interestingly, this is not unique to Liberia, but appears to be an African malaise as poor time management skills appears to be deep-rooted into our cultures. In most African societies, you are perceived as being “too anxious” when you show up on time for a program and having guests wait on you is a way of showing how important you are. Ironically, one of the earliest method of timekeeping, the water clock, was invented in Africa-Egypt.

While bad time observance may be a part of our culture and an acceptable norm, I also believe that these habits can be changed or at least readjusted. Many Africans (Liberians) travel to the western world and become avid respecters of time. We learn to be very punctual because we know the price to be paid for tardiness.  If we start to talk about the importance of observing time, it is very much possible it will become a part of our culture.

Respecting time is imperative for several reasons, not only does it show that you have a sense of responsibility and take your obligations towards others seriously, but also that you are a person of integrity.

Employers sometimes unknowingly condone the lack of punctuality of employees by not taking action against repeat offenders or following through threats of disciplinary action. When employees realize that management isn’t very keen on respecting time, they will come to work late and leave when they want. It may affect the organization’s ability to meet customers’ needs or even achieve the ideal level of productivity. We have also heard of the cliché “time is money” so perhaps when employers start quantifying in monetary terms how much employees tardiness cost them daily or monthly, they will realize how this affects their bottom line. They could calculate the hourly rate of the employee and multiply that by the number of hours that employee has been late each week or month.

So basically management is paying more and getting less. Additionally, a manager could note  the ripple monetary effect of coming in to work late and staying late -the extra cost of running the generator, the overtime to be paid the generator maintenance person or even your driver who may have to work late also because you are. Employers may also consider the need to train their employees on effective time management and the effect it has on their business in terms of profit loss or decrease in customers.

When I was younger, I used to hear stories of how the late President Doe would show up at various government ministries unannounced at 8:00am and await the arrival of the head of that entity. I am told that some were even fired as a result of being late to work. While drastic, this action of his made a lot of public service managers go to work early. If our public leaders and managers would also begin to show respect for time it will go a long way in helping to change the mindset and hopefully the culture in the long run.

We have a saying that “charity begins at home” so it will also be a good idea to start introducing the concept of good time management from the fundamental stages with our children, both at home and in their schools. Individually we can try to set alarm reminders to help us keep track of time or appointment, set to-do lists, start our day early and

I agree wholeheartedly that it will be big challenge in getting us Liberians to change our minds and attitudes towards adhering to time, but with collective and individual efforts, we can take this on step-by-step and switch our internal clock settings from Liberian Man Time to Greenwich Main Time ( standard time).

Originally published on FrontPage Africa on September 25, 2012

http://www.frontpageafricaonline.com/op-ed-editorial/feature-articles/4265-labor-issue-respecting-time-stopping-liberian-main-time-lmt.html

Respecting Confidentiality In Workplace – ‘He That Keepth His Mouth’

For most organizations, confidentiality is a core aspect of its success and plays a key role in how much its customers value the protection of private information given in the course of the business transaction or relationship.

The National Genome Research Institute defines confidentiality as “the process of protecting an individual’s privacy. It pertains to treatment of information that an individual has disclosed in a relationship of trust, with the expectation that this information will not be divulged to others without permission.”

Payroll records, performance records, dates of birth, salary, medical records, bank accounts information, audit reports, school exams and scores, employment records, are all examples of information that are confidential which every employer should take steps to ensure are protected and safeguarded. Sadly In our country Liberia today, confidentiality isn’t always respected or adhered to, even when crucially necessary.

For example, most (not all) clinics and health care centers that I have visited in Monrovia, have tasked the security guards with the responsibility of logging the lab reports of patients. These are people who aren’t even in the employ of the institution and do not have direct link to the care of the patient, and yet, that security guard with just a glance at the lab results can tell what ailments the patient has, age, tests to be performed, etc. Or take the banks that have security guards “assisting” customers with photocopying of their banking transactions (thereby knowing how much money being deposited or withdrawn).

Our population is so small (3.5 million) compared to other countries, that we have a saying “everybody knows everybody”. Given this adage, if the confidentiality of customers or patients isn’t safeguarded, one can easily assume that one’s personal information could very easily and quickly become public knowledge. Once again, this attitude cuts across all divides of our society. In developed countries, organizations are sued for breach of confidentiality and people are actually held accountable for divulging privileged information.

A few years back I was charged with the responsibility of spearheading an awards  recognition  program for employees and our HR team had been instilled with the importance and need for confidentiality when it came to telling others who would be a recipient of an award, the kind of award and the monetary value for each award. A close friend of mine had been nominated for an award and I was quite happy and looking forward to seeing the look on her face when she would be called up during the program for the award. For several weeks she and I interacted and I never give her a clue as to who was on the list, much less that she would be a recipient. With only two days to the awards program I was elated that so far, there hadn’t been a “leak” and so one can only imagine my dismay when I got a phone call from my friend who asked “Why didn’t you tell me I was receiving a $200 award?” I responded “Because it was meant to be confidential and a surprise”.  She retorted “Well, apparently only you and the HR team respect confidentiality because the other sections involved in the planning have the news all around regarding who gets what”. I was incensed.

Many organizations have staff sign a confidentiality statement but I continue to ask how effective is management in enforcing breach of confidentiality? How committed are the top management in ensuring people do not misuse information they have been entrusted with? Awhile back, there was talk of encouraging whistle blowing in situations of corruption and misuse of public funds and I wondered how effectively the whistle blower’s identity will be protected. Because in as much as we all may want people to be bold and “blow the whistle” on corruption, misuse of public funds or ethical issues, I believe we are merely saying it to say we have said it. Especially taking into consideration that in actuality, nothing is really “confidential” in our country. Remember, “everybody knows everybody”.

Interestingly, things that should be public knowledge are actually closely guarded and kept highly confidential.  Ironic, isn’t it?

Management along with HR must develop policies that ensure confidentiality, and these policies must be communicated to all employees. Employees also need to be informed regarding punitive actions that will be taken against them for breach of confidentiality and made aware of the consequences of their actions. It is also advisable to limit the number of people who have access to crucial information and share information only on a “need-to-know” basis. Another measure to consider would be to design appropriate methods of disposing of sensitive information. These measures aimed at ensuring confidentiality must be “owned” by employees at all levels, from the cleaner to the CEO. Otherwise it would be a waste of energy and resources to enforce adherence at lower and mid-level employees when you have senior management who have no qualms at all in discussing sensitive information inappropriately and who may not even see the wrong in doing that.

As individual professionals at our various places of employment, we need to start embracing confidentiality and enforcing it in whatever way we can. Discourage open banter on matters that your organization or professional ethics tells you are confidential, even if it means not hearing that hot “geeze” or gossip as we call it in Liberia.

The process of rebuilding Liberia starts with us individually and we need to take a reflective look within and remind ourselves of the words of one of the “wisest” men who ever lived, King Solomon, who said “ He that keepth his mouth, keepth his life”.

Originally Published on FrontPageAfrica on September 18, 2012

http://www.frontpageafricaonline.com/op-ed-editorial/feature-articles/4209-labor-issues-respecting-confidentiality-in-the-workplace-he-that-keepth-his-mouth.html

Not My Father’s Farm”- Changing Our Attitude Towards Work As Liberians

I am sure most Liberians have heard the saying ‘not my pa farm’ when it comes to people’s attitude towards work. “Not my pa’s farm” would in essence mean ‘ I am not going to go above and beyond what I am being paid to do” or “ try to get away with doing the bare minimum of  tasks I am expected to perform since I have no stake in this organization”.

How often have you entered a place of business and the person at the front desk has this laid back, sluggish attitude or gives short, unhelpful answers and just stares at you with the “stop-wasting-my-time” look?

The sad thing is that this attitude cuts across both the public and private sectors in our country.

You are ill and go to a hospital for treatment and the health care “professionals” either yell at you or are so abrasive and dismissive in their attitude that you either just want to walk away or give a retort that would get you “blacklisted”. As a matter of fact, you are almost expected to be subservient in your attitude if you want good service in most places of business in Liberia. A sad truth. There are times in an organization you would find an employee who is actually dedicated, hardworking and efficient and the non-performing employees would taunt that staff by making comments like “you do well, da your pa farm?”

A few months back, I went to a bank to conduct the very simple transaction of picking up a check book I had requested two months previously. The customer service attendant at the desk had this very busy look on her face and wouldn’t give me her attention. After several minutes of standing in front of her, she glanced up with this irritated look on her face. I told her I had come to inquire if the checkbook was ready for pick up. She went back to her computer without saying a word. I decided to take a peep at her computer to see if perhaps she was searching the system to determine if the checkbook had been printed, but to my outmost surprise, I saw that the lady was playing a computer game. Not her father’s farm, I guess.

It has been nine years since “The War” ended and one would think that after this period of time, we as a people would start to adjust our mentalities and see the benefits of changing our attitudes to help raise our country from that of an underdeveloped to a developing nation. I continue to wonder if this attitude was prevalent before the 1989 civil war and if the war just exacerbated it.

Attitude towards work and service is one significant feature that distinguishes a developed country from an underdeveloped one. In developed countries, good work ethics and attitude is expected at all levels. Our current work attitude, as Liberians, creates a negative impression not only to residents but also for visitors who may be considering the country for possible investment. We need to re-examine our lackadaisical attitude towards work in order to help lift the nation’s economy to greater heights. We need to respect our work, and to take it with seriousness.

Liberian employers could play an important role in helping to change Liberian employees’ attitudes towards work by periodic trainings, reinforcing the importance of work ethics, dedication, responsiveness and most importantly, leading by example. This would mean as a manager, you can’t stroll into work at 11:00 and expect employees to be behind their desks at 8:00.

Employers could also consider openly recognizing and awarding employees who exhibit good attitudes, whose quality of work is admirable, and show passion for their jobs.  Employers should hold employees accountable for their work and create incentives that tie employees’ performance and professionalism to their growth in the organization. Employers need to emphasize to employees that their attitude towards their work affects the organization’s productivity, image and profitability. Additionally, continuous indoctrination through policies and protocols, staff meetings and yearly orientation are also useful tools for employers.

One thing to keep in mind is that with such long history of our general attitude “not my father’s farm”, this has become unfortunately ingrained in our Liberian culture and work ethics. Thus, change is hard for many. It would require commitment from the employer and organization and consistency. At times, this may also require some hard core decision making and reorganization.

It’s a big task but hopefully, with a renewed dedication by employers to changing attitudes in the work place, we can all leave behind the attitude and mantra of “not my father’s farm”.

originally published on FrontPageAfrica on September 11, 2012 

http://www.frontpageafricaonline.com/op-ed-editorial/feature-articles/4152-labor-issues-not-my-fathers-farm-changing-our-attitude-towards-work-as-liberians.html